Sun . 19 Apr 2019

Google Docs, Sheets and Slides

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Google Docs, Google Sheets and Google Slides are a word processor, a spreadsheet and a presentation program respectively, all part of a free, web-based software office suite offered by Google within its Google Drive service The suite allows users to create and edit files online while collaborating with other users in real-time

The three apps are available as web applications, as Chrome apps that work offline, and as mobile apps for Android and iOS The apps are compatible with Microsoft Office file formats The suite also consists of Google Forms survey software, Google Drawings diagramming software and Google Fusion Tables database manager; experimental While Forms and Tables are only available as web applications, Drawings is also available as a Chrome app

The suite is tightly integrated with Google Drive All files created with the apps are by default saved to Google Drive

While Google Docs has been criticized for traditionally lacking the functionality of Microsoft Office, it has received praise for its simplicity, ease of collaboration and frequent product updates In 2011, Paul Sawers of The Next Web described Google Docs as a "pretty robust set of free tools that are improving every month"

Contents

  • 1 History
    • 11 Summary of developments
  • 2 Features of Google Docs, Sheets, and Slides
    • 21 About
    • 22 Collaboration and revision history
    • 23 Files
      • 231 Supported file formats
      • 232 File limits
    • 24 G Suite
    • 25 Offline editing
    • 26 Mobile access
    • 27 Other functionality
    • 28 Google Forms and Google Drawings
      • 281 Google Forms
      • 282 Google Drawings
    • 29 Discontinued functionality
  • 3 Issues
    • 31 2009
  • 4 See also
  • 5 References
  • 6 Further reading
  • 7 External links

History

Google Docs originated from two separate products, Writely and Google Spreadsheets

Writely's beta logo

Writely was a web-based word processor created by the software company Upstartle and launched in August 2005 It began as an experiment by programmers Sam Schillace, Steve Newman and Claudia Carpenter, trying out the then-new Ajax technology and the "content editable" function in browsers

Google Spreadsheets, first launched as a limited test on Google Labs on June 6, 2006, originated from the product XL2Web by 2Web Technologies, which was acquired by Google in June 2005

On March 9, 2006, Google announced that it had acquired Upstartle Writely closed registration to its service until the move to Google servers was complete In August 2006, Writely sent account invitations to everyone who had requested to be placed on a waiting list, and then became publicly available on August 23 Writely continued to maintain its own user system until September 21, 2006, when it was integrated with Google Accounts

Meanwhile, Google developed Google Spreadsheets using the technology it had acquired from 2Web Technologies in 2005 and launched Google Labs Spreadsheets on June 6, 2006, as the first public component of what would eventually become Google Sheets It was initially made available to only a limited number of users, on a first-come, first-served basis The limited test was later replaced with a beta version available to all Google Account holders, around the same time as an official announcement press release was issued

In September 2007, Google released a presentation program for Google Docs, which originated from the company's acquisition of Tonic Systems on April 17, 2007

In July 2009, Google dropped the beta testing status from Google Docs

Summary of developments

In January 2010, Google announced:

  • That Google Docs would allow storage of any file type up to 250 MB, with 1 GB of free space and $025/GB for additional storage
  • That support for older web browsers, specifically Microsoft Internet Explorer 6, Mozilla Firefox 2, Google Chrome 3, and Apple Safari 2, would be dropped on March 1, 2010

In March 2010, DocVerse, an online document collaboration company, was acquired by Google It allows multiple user online collaboration on Microsoft Office compatible document formats such as Word, Excel, and PowerPoint Improvements based on DocVerse were announced and deployed in April 2010

In April 2010, Google launched a standalone drawings editor into the Google Docs suite

In June 2010, it was reported that access to Google Docs had been blocked in Turkey Google believed the ban was accidental, and that it might be linked to the ban on YouTube

In September 2011, offline viewing was enabled for Google Docs through an opt-in beta HTML 5 web app

In April 2012, Google launched Google Drive, which supplants Google Docs It combines all of the Docs features with improved storage functionality This also incorporates the Google Docs service into Google Drive

In May 2012, a research tool was introduced in Google Docs

In June 2012, Google announced:

  • That it had acquired Quickoffice, a leader in office productivity solutions
  • That offline editing was made available in Google Documents, with support for Spreadsheets and Presentations coming later

In October 2012, Google Documents, Spreadsheets and Presentations were renamed Google Docs, Sheets and Slides, respectively At the same time, Chrome apps were released, which provided shortcuts to the services on Chrome's new tab page

In January 2013, offline support was extended to Google Slides

In December 2013, Google released a new version of Google Sheets on the Chrome Web Store that added offline support and removed most of the spreadsheet size restrictions, among other improvements

In March 2014, Google introduced add-ons for Google Docs and Google Sheets

In April 2014, Google announced standalone mobile apps for Google Docs, Google Sheets and Google Slides on Android and iOS While Docs and Sheets were made available on both platforms immediately, Slides was announced to be "coming soon"

In June 2014 at the Google I/O conference, Google Slides was released for Android, while the iOS version was announced to be released over the "coming weeks" At the same time, a new collaborative feature called 'Suggested Edits' was introduced A new Chrome extension called 'Office Editing for Docs, Sheets and Slides' was also introduced June 2014 also saw the beginning rollout of dedicated home screens for Docs, Sheets and Slides on the web, which was completed in July 2014 With the dedicated home screens fully rolled out, Drive's legacy website URL docsgooglecom now directs users to Google Docs, whereas drivegooglecom directs to Google Drive itself

In August 2014, Google Slides was released for iOS Additionally, Docs, Sheets and Slides iOS apps now support Word, Excel and PowerPoint editing Later in the month, Sheets was updated with copy-paste support of "high-fidelity, fully functional charts inside the same spreadsheet and between spreadsheets" as well as chart trendlines; "lines superimposed on charts revealing the overall direction of the data"

In September 2014, Google released updates to Forms, specifically menu search, shuffle of questions for randomized order, limiting responses to once per person, shorter URLs, and custom themes

In October 2014, Google introduced add-ons for Google Forms

In December 2014, Google Docs, Sheets and Slides were updated with full ODF support, letting users manage odt documents, ods spreadsheets, and odp presentations

In January 2015, Google Sheets was updated with a feature that enables users to insert images in frozen sections of spreadsheets, which Google said "is helpful for prettying up invoices, reports and other spreadsheets where you want to feature a logo or image" Later in the month, Sheets gained the ability to protect and lock down all contents in a spreadsheet except for a particular range or cell; ability to re-use the same permissions used previously on a new, different set of cells for faster setup; and the option to quickly restrict a sheet or range to only a single person, a small number of people, or a domain On mobile, new versions of Docs, Sheets and Slides were released, with real-time spell-checking support for Docs which was new for iOS, link insertion which was only made available on Android, hiding rows/columns in Sheets, and grouping shapes in Slides

In February 2015, Google added support for customizable headers and footers, as well as page numbers, in Google Docs

In March 2015, Google added more conditional formatting options to Google Sheets: users can add gradient conditional formatting rules green -> orange, where the lowest numbers are shaded green and the highest are shaded orange, with gradient shades in between; more styling options, such as bold text, strike-through, or italizing text; a new look for the conditional formatting editing pane; and import/export of color scale conditional formatting

In April 2015, updates for the Docs, Sheets and Slides Android and iOS apps were released, with Docs letting users accept, reject, or comment on suggestions; track changes and comments in Word files; and edit tables which was brand new to iOS, with Android having the feature already In Slides, users can reorder objects to the front or the back, and the app has faster loading and scrolling of PowerPoint presentations Later in the month, two new animation options were added to Slides, "Appear" and "Disappear"

In May 2015, additional updates to the Docs app on Android and iOS let users insert images, and updates to the Slides app on the platforms allow inserting, cropping and masking of images, as well as inserting and manipulating tables

In June 2015, the mobile Google Slides app gained Chromecast and AirPlay support Sheets on the web received multiple significant updates, including many customization options for charts; the ability to preview formula results, including any errors, instantly as users type; row and column filtering according to set conditions; and warnings for other editors when they try to edit protected cells and ranges Later in June, support for more image formats for importing and exporting was added to Docs, Sheets and Slides on the web

In July 2015, the mobile websites for Docs, Sheets and Slides were updated with "simpler, more uniform" interfaces for each The updated mobile websites also redirect users trying to edit to the dedicated Android or iOS app, and thus, going forward, prevent users from editing files on the mobile websites

In September 2016, Google released "Explore" updates to Docs, Sheets, and Slides

  • Explore button in Docs uses machine intelligence to show relevant Google search results based on information in the document, simplifying information gathering Users can also mark specific document text, press Explore and see Google search results based on the marked text only
  • Explore button in Sheets enables users to ask questions, such as "How many units were sold on Black Friday", and Explore will return the answer, without requiring formula knowledge from the user
  • Explore button in Slides will dynamically generate design suggestions based on the contents of the slide

In October 2016, Google announced:

  • "Action items" to Docs, Sheets, and Slides If a user writes phrases such as "Ryan to follow up on the keynote script", the respective service will intelligently assign that action to "Ryan" Google states this will make it easier for other collaborators to see which person is responsible for what task When a user visits Google Drive, Docs, Sheets or Slides, any files with tasks assigned to them will be highlighted with a badge
  • The Forms service can now automatically generate answer suggestions when creating forms, as well as an "Upload file" option for users answering to share content through
  • Voice typing in Docs gets formatting and customization improvements, particularly changing text color, deleting words, and inserting links and comments

In November 2016, Google announced updates to the Docs, Sheets, and Slides Android apps The apps each get notification support, rather than relying on the main Google Drive app The Sheets app gives users the ability to color sheet tabs, easier resizing of rows and columns, and creation and editing of data validation criterias At the end of the month, the Docs, Sheets, and Slides mobile apps for both Android and iOS were updated with trash view, allowing users to view and restore deleted files directly from the mobile apps The Docs Android app was also updated with the ability for users to search for and insert GIFs into documents using the Google Keyboard

In December 2016, Google introduced a quick citations feature to Google Docs The quick citation tool allows users to "insert citations as footnotes with the click of a button" on the web through the Explore feature introduced in September 2016 The citation feature also marked the launch of the Explore functionalities in G Suite for Education accounts

Features of Google Docs, Sheets, and Slides

About

Google Docs, Sheets, and Slides are the three primary services that form Google's "software as a service" office suite Documents, spreadsheets, and presentations can be created with the suite When editing, changes are automatically saved to Google's servers, and a revision history is automatically kept so past edits may be viewed although this only works for adjacent revisions Using the Google Chrome browser, users can save documents, spreadsheets, and presentations for offline viewing and editing Files can be exported to a user's local computer in a variety of formats ODF, HTML, PDF, RTF, Text, Office Open XML Files can be tagged and archived for organizational purposes The service is officially supported on recent versions of the Chrome, Firefox, Internet Explorer, Microsoft Edge, and Safari web browsers running on the Microsoft Windows and Apple macOS operating systems

Collaboration and revision history

The suite serves as a collaborative tool for cooperative editing in real-time Documents can be shared, opened, and edited by multiple users simultaneously and users are able to see character-by-character changes as other collaborators make edits Users cannot be notified of changes, but the application can notify users when a comment or discussion is made or replied to, facilitating collaboration There is no way to highlight changes made by a particular editor in real time during a writing session, nor a way to jump to the changes made However, an editor's current position is represented with an editor-specific color/cursor, so if another editor happens to be viewing that part of the document they can see edits as they occur A sidebar chat functionality allows editors to discuss edits Also, the revision history included in the service allows users to see the additions made to a document, with each author distinguished by color Only adjacent revisions can be compared, and users cannot control how frequently revisions are saved

Files

Supported file formats

Files in the following formats can be viewed and converted to Docs, Sheets or Slides formats:

  • For documents: doc if newer than Microsoft Office 95, docx, docm dot, dotx, dotm, html, plain text txt, rtf, odt
  • For spreadsheets: xls if newer than Microsoft Office 95, xlsx, xlsm, xlt, xltx, xltm ods, csv, tsv, txt, tab
  • For presentations: ppt if newer than Microsoft Office 95, pptx, pptm, pps, ppsx, ppsm, pot, potx, potm
  • For drawings: wmf
  • For optical character recognition: jpg, gif, png, pdf

File limits

There are limits, specific to file type, listed below:

Documents Google Docs Up to 102 million characters, regardless of the number of pages or font size Document files converted to gdoc Docs format cannot be larger than 50 MB Images inserted cannot be larger than 50 MB, and must be in either jpg, png, or non-animated gif formats Spreadsheets Google Sheets Up to 2 million cells Presentations Google Slides Presentation files converted to gslides Slides format cannot be larger than 100 MB Images inserted cannot be larger than 50 MB, and must be in either jpg, png, or non-animated gif formats

G Suite

The Google Docs, Sheets, and Slides suite is free to use for individuals, but it is also available as part of the business-centered G Suite service by Google, which is a monthly subscription that enables additional business-focused functionality

Offline editing

While Google Docs, Sheets and Slides are primarily online services, offline viewing and editing is supported by enabling offline availability for each file in the Android and iOS apps; when using a PC or Mac, offline functionality is limited to the Google Chrome browser Users can then enable offline sync of Docs, Sheets and Slides in Google Drive settings

Mobile access

Google Docs, Sheets and Slides on Android and iOS allow users to create, view and edit documents, spreadsheets and presentations respectively These apps also work offline and are compatible with Microsoft Office file formats

Other functionality

A simple find and replace tool is available

Google Docs includes a web clipboard tool that allows users to copy and paste content between Google Docs, Sheets, Slides and Drawings The web clipboard can also be used for copying and pasting content between different computers Copied items are stored on Google's servers for up to 30 days For most copying and pasting, Google Docs also supports keyboard shortcuts

Google offers an extension for the Google Chrome web browser called Office editing for Docs, Sheets and Slides that enables users to view and edit Microsoft Office documents on Google Chrome, via the Docs, Sheets and Slides apps The extension can be used for opening Office files stored on the computer using Chrome, as well as for opening Office files encountered on the web in the form of email attachments, web search results, etc without having to download them The extension is installed on Chrome OS by default

Google Forms and Google Drawings

Google Forms

Google Forms is a tool that allows collecting information from users via a personalized survey or quiz The information is then collected and automatically connected to a spreadsheet The spreadsheet is populated with the survey and quiz responses

Google Drawings

Google Drawings allows users to collaborate creating, sharing, and editing images or drawings Google Drawings can be used for creating charts, diagrams, designs, flow-charts, etc It contains a subset of the features in Google Slides but with different templates Its features include laying out drawings precisely with alignment guides, snap to grid, auto distribution, and inserting drawings into other Google documents, spreadsheets, or presentations

Discontinued functionality

Google Cloud Connect was a plug-in for Microsoft Office 2003, 2007 and 2010 that could automatically store and synchronize any Word document, PowerPoint presentation, or Excel spreadsheet to Google Docs before the introduction of Drive in Google Docs or Microsoft Office formats The online copy was automatically updated each time the Microsoft Office document was saved Microsoft Office documents could be edited offline and synchronized later when online Google Cloud Connect maintained previous Microsoft Office document versions and allowed multiple users to collaborate by working on the same document at the same time

However, Google Cloud Connect has been discontinued as of April 30, 2013, as Google Drive achieves all of the above tasks, with better results

Issues

2009

In early March 2009, a privacy error caused documents to be shared without user consent Google released a statement, specifying that "sharing was limited to people with whom you, or a collaborator with sharing rights, had previously shared a document" The issue was fixed by Google, and followed by a statement that "less than 005% of documents" had been affected by the issue Furthermore, Google said it has "extensive safeguards in place to protect all documents, and are confident this was an isolated incident"

However, later the same month, security consultant Ade Barkah wrote on his blog about security issues with the software suite Issues included that embedded images in private documents could be viewed publicly on the Internet even after document deletion; when users got access to a document that included a diagram a new feature at the time, the new user could see any previous version of the diagram including any sensitive information that was removed before sharing; and in some scenarios, users who had access rights removed from a document could still access the document without the owner's knowledge Google released a statement that it takes "the security of our users’ information very seriously", but "based on the information we’ve received, we do not believe there are significant security issues with Google Docs" The statement finished with, "We will share more information as soon as it’s available"

See also

  • Cloud collaboration
  • Document collaboration
  • Collaborative software
  • Google Fusion Tables

References

  1. ^ Hill, Ian June 18, 2013 "18 New Languages for Drive, Docs, Sheets, and Slides" Google Retrieved October 29, 2016 
  2. ^ a b Sawers, Paul September 2, 2011 "15 tips to get the most out of Google Docs" The Next Web Retrieved October 29, 2016 
  3. ^ Chang, Emily October 5, 2005 "eHub Interviews Writely" eHub Archived from the original on July 22, 2011 Retrieved October 29, 2016 
  4. ^ Hamburger, Ellis July 3, 2013 "Google Docs began as a hacked together experiment, says creator" The Verge Retrieved October 29, 2016 
  5. ^ a b "Google Announces limited test on Google Labs: Google Spreadsheets" Google June 6, 2006 Retrieved October 29, 2016 
  6. ^ Mazzon, Jen March 9, 2006 "Writely so" Google Retrieved October 29, 2016 
  7. ^ "Google Account Sign-in LIVE" Writely September 21, 2016 Retrieved October 29, 2016 
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  10. ^ Bodis, Attila September 17, 2007 "Our feature presentation" Google Retrieved October 30, 2016 
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  12. ^ Schillace, Sam April 17, 2007 "We're expecting" Official Google Blog Google Retrieved December 11, 2016 
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  15. ^ Sheth, Rajen January 29, 2010 "Modern browsers for modern applications" Google Retrieved October 30, 2016 
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  18. ^ Rochelle, Jonathan April 12, 2010 "A new Google Docs" Archived from the original on April 13, 2010 Retrieved October 21, 2016 
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  22. ^ Warren, Alan June 5, 2012 "Google + Quickoffice = get more done anytime, anywhere" Google Retrieved October 30, 2016 
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  25. ^ Frederick, Michael January 23, 2013 "Create, edit and present with Google Slides offline" Google Retrieved October 30, 2016 
  26. ^ Lloyd, Zach December 11, 2013 "New Google Sheets: faster, more powerful, and works offline" Google Retrieved October 30, 2016 
  27. ^ Gupta, Saurabh March 11, 2014 "Bring a little something extra to Docs and Sheets with add-ons" Google Retrieved October 30, 2016 
  28. ^ a b Levee, Brian April 30, 2014 "New mobile apps for Docs, Sheets and Slides—work offline and on the go" Google Retrieved October 30, 2016 
  29. ^ Kastrenakes, Jacob April 30, 2014 "Google releases Docs and Sheets apps for iOS and Android" The Verge Retrieved October 30, 2016 
  30. ^ Tabone, Ryan June 25, 2014 "Work with any file, on any device, any time with new Docs, Sheets, and Slides" Google Retrieved October 30, 2016 
  31. ^ "Dedicated desktop home pages for Google Docs, Sheets & Slides" G Suite Updates Google June 25, 2014 Retrieved December 11, 2016 
  32. ^ Smith, Chris July 30, 2014 "Google's Material Design is about to change the way we look at the worldwide web" BGR Retrieved December 11, 2016 
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  34. ^ "New Google Slides, Docs, and Sheets apps for iOS" G Suite Updates Google August 25, 2014 Retrieved December 11, 2016 
  35. ^ "Copy and paste charts within Google Sheets" G Suite Updates Google August 13, 2014 Retrieved December 11, 2016 
  36. ^ "Chart trendlines now available in Google Sheets" G Suite Updates Google August 13, 2014 Retrieved December 11, 2016 
  37. ^ "More ways to build and share Google Forms" G Suite Updates Google September 29, 2014 Retrieved December 12, 2016 
  38. ^ "Custom themes in Google Forms" G Suite Updates Google September 2, 2014 Retrieved December 12, 2016 
  39. ^ "Add-ons for Google Forms" G Suite Updates Google October 23, 2014 Retrieved December 12, 2016 
  40. ^ "Complete ODF file format support and more for Google Docs editors" G Suite Updates Google December 16, 2014 Retrieved December 12, 2016 
  41. ^ "Images in frozen sections in Google Sheets" G Suite Updates Google January 13, 2015 Retrieved December 11, 2016 
  42. ^ "Protected sheets and ranges improvements in Google Sheets" G Suite Updates Google January 21, 2015 Retrieved December 12, 2016 
  43. ^ "New versions of the Google Docs, Sheets, and Slides apps on Android and IOS" G Suite Updates Google January 21, 2015 Retrieved December 12, 2016 
  44. ^ "Customizable headers and footers, page numbers in Google Docs" G Suite Updates Google February 25, 2015 Retrieved December 12, 2016 
  45. ^ "Conditional formatting improvements in Google Sheets" G Suite Updates Google March 30, 2015 Retrieved December 12, 2016 
  46. ^ "New versions of the Google Docs editor apps" G Suite Updates Google April 15, 2015 Retrieved December 12, 2016 
  47. ^ "Animation improvements in Google Slides" G Suite Updates Google April 28, 2015 Retrieved December 12, 2016 
  48. ^ "Mobile image and table insertion on the Google Docs and Slides apps" G Suite Updates Google May 13, 2015 Retrieved December 12, 2016 
  49. ^ "Google Slides now supports Chromecast and AirPlay" G Suite Updates Google June 11, 2015 Retrieved December 12, 2016 
  50. ^ "More options for charts, cells, and collaboration in Google Sheets on the web" G Suite Updates Google June 15, 2015 Retrieved December 12, 2016 
  51. ^ "More image types now supported during conversion in Google Docs, Sheets, and Slides" G Suite Updates Google June 22, 2015 Retrieved December 12, 2016 
  52. ^ "A new look for the Google Docs, Sheets, and Slides viewers on the mobile web" G Suite Updates Google July 27, 2015 Retrieved December 12, 2016 
  53. ^ Ranjan, Ritchan September 29, 2016 "Explore in Docs, Sheets and Slides makes work a breeze — and makes you look good, too" Retrieved September 30, 2016 
  54. ^ Weber, Ryan October 19, 2016 "Five new ways to reach your goals faster with G Suite" Google Retrieved October 21, 2016 
  55. ^ "Notifications and more in the Google Docs, Sheets, and Slides apps for Android" Google November 9, 2016 Retrieved November 10, 2016 
  56. ^ "Trash view and more in the Google Docs, Sheets, and Slides mobile apps" G Suite Updates Google November 29, 2016 Retrieved November 30, 2016 
  57. ^ "Quickly and easily cite your sources with Explore in Google Docs" G Suite Updates Google December 5, 2016 Retrieved December 6, 2016 
  58. ^ Palmer, Jordan December 5, 2016 "Explore in Google Docs gets new quick source citations" AndroidPolice Retrieved December 6, 2016 
  59. ^ Garun, Natt December 5, 2016 "Google Docs adds a quick citation button just in time for finals season" The Verge Retrieved December 6, 2016 
  60. ^ "System requirements and browsers" Google Retrieved October 21, 2016 
  61. ^ "Work with Office files" Google Retrieved October 30, 2016 
  62. ^ "Files you can store in Google Drive" Google Retrieved October 22, 2016 
  63. ^ "Insert or delete images or videos" Google Retrieved October 22, 2016 
  64. ^ "G Suite - Choose a Plan" Retrieved October 30, 2016 
  65. ^ "Work on Google files offline" Google Drive Help Google Retrieved October 30, 2016 
  66. ^ "Copy and paste text and images" Retrieved October 30, 2016 
  67. ^ "Office Editing for Docs, Sheets & Slides" Google Retrieved October 30, 2016 
  68. ^ "Create a survey using Google Forms" Google Retrieved October 30, 2016 
  69. ^ "Create & edit drawings" Google Retrieved October 30, 2016 
  70. ^ Sinha, Shan February 24, 2011 "Google Cloud Connect for Microsoft Office available to all" Google Retrieved October 30, 2016 
  71. ^ White, Charlie February 24, 2011 "Now Anyone Can Sync Google Docs & Microsoft Office" Mashable Retrieved October 30, 2016 
  72. ^ "Migrate from Google Cloud Connect to Google Drive" Google Archived from the original on March 17, 2013 Retrieved October 30, 2016 
  73. ^ Kincaid, Jason March 7, 2009 "Google Privacy Blunder Shares Your Docs Without Permission" TechCrunch Retrieved November 27, 2016 
  74. ^ Ade March 26, 2009 "Security issues with Google Docs" Peekayorg Retrieved November 27, 2016 
  75. ^ Wauters, Robin March 26, 2009 "More Security Loopholes Found In Google Docs" TechCrunch Retrieved November 27, 2016 

Further reading

  • Conner, Nancy 2008 Google Apps: The Missing Manual Sebastopol: Pogue Press ISBN 978-0-596-51579-9 

External links

  • Google Docs section of Google's The Keyword updates blog
  • Google Drive section of Google's The Keyword updates blog

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